Approved by: President
History: Issued             -- February 17, 2020
Revised           -- February 17, 2020
Last Reviewed -- February 17, 2020
Related Policies: Information Security and Assurance Policy
Additional References: Department of Public Safety
Responsible Official: Associate Vice President for Public Safety and Emergency Management tel. (202) 319-5111

I. Policy Statement

The purpose of this policy is to provide guidelines regarding the use of Closed Circuit Television (“CCTV”) on campus. This policy applies to all property of the University, and all members of the University community, visitors, and contractors. This policy does not apply where cameras are used for a primary purpose other than safety and security.

II. General Principles

The primary purposes of CCTV are to deter crime, enhance the security and safety of individuals, and to assist the Department of Public Safety (“DPS”) in investigating incidents that have occurred. Cameras serve as an important component of the University safety and security program, but are not a guarantee of safety.
The use of CCTV monitoring and recording activities will generally be restricted to common areas or sensitive areas where increased security is deemed appropriate, in University owned, controlled, or leased property.
Recorded video generally will be stored for a period not to exceed 30 days and may then be rendered unrecoverable, unless retained as part of an incident report, criminal investigation, legal proceeding, or other use authorized by the Associate Vice President for Public Safety and Emergency Management (“AVP for Public Safety”) or his/her designee.
CCTV is primarily used for investigative purposes after a report of an incident. Cameras are not required to be monitored in real time. CCTV cameras, however, may be monitored for legitimate safety and security purposes at any time.
Mobile or portable CCTV equipment may be used for the same purposes as permanently affixed or installed cameras or monitoring devices.
Exceptions to this policy may be granted by the AVP for Public Safety or his/her designee in coordination with the Office of General Counsel.

III. CCTV Information

Information or recordings obtained from CCTV (“Information”) is the property of the University. Such Information is considered Confidential University Information under the Information Security and Assurance Policy, and the AVP for Public Safety is designated as the Data Steward.
Information may not be accessed or released except when authorized by the AVP for Public Safety or his/her designee. The General Counsel may also authorize the access or release of Information that relates to a legal matter or investigation.
Any video monitoring or reviewing will be conducted in a professional and ethical manner consistent with the law and University policies. Information may only be used in accordance with the law and University policies.

IV. DPS Responsibilities

DPS is responsible for oversight and coordination of CCTV monitoring and recording. Personnel responsible for the use of any such monitoring and recording will be appropriately trained and supervised.
The AVP for Public Safety, in consultation with the Chief Information Officer and the General Counsel, determines CCTV camera locations. Should any department, faculty, or staff member wish to establish or make use of CCTV on campus, they must provide a written request to the AVP for Public Safety. No CCTV devices may be installed without the approval of the AVP for Public Safety.